Fall Enrollment

Fall enrollment report is an internal process now, no longer requiring state verification.

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enter the as of date 10/1

• EL (English Learner) Indicator: Changed to YES for review and approval. Your input, Sandra, would be greatly appreciated.
• IDEA Indicator: Updated to YES. Anabel, your review and approval on this would be valuable.
• Homeless Status: Updated to YES. Anabel, seeking your input and approval on this adjustment.

Dear Annette,

Currently, districts need to review the enrollment and demographics information in SIS, as ISBE will soon be taking a snapshot of the SIS data. This snapshot will be used to populate the Fall Enrollment Report and will be used for student enrollments and some demographics data for your SY2024 Illinois Report Card that will be published in October of 2024.

The EBF Data verification is due on April 15^th each year. There is a Fall and Spring count for EBF but both should be reviewed and verified in the spring, due the EBF calculation use of data that is not yet due at the moment. An example of this is ISTAR records for IDEA students.

SIS Key dates

11/10/2023 - Fall Enrollment data Deadline: Fall enrollment data must be submitted for Fall Enrollment reporting and Report Card enrollment

4/14/2024 - Fall/Spring EBF Enrollment data Deadline: Fall and Spring EBF data must be reviewed and marked verified by the superintendent

Yours,

Sarah Bloethe

Principal Consultant

Data Strategies & Analytics

Illinois State Board of Education

555 W. Monroe St.

Chicago, IL 60661

Dear Annette,

The SY2023 Fall Enrollment Data Collection Deadline is Friday, November 11, 2022 

Attention Administrators of Schools with Students in Grades K-12 

The Fall Enrollment Data Collection Deadline for students enrolled on October 1, 2022, is November 11, 2022. Check your data accuracy now!  

School districts are responsible for the accuracy of ISBE Student Information System (SIS) enrollment data, including correctly enrolling students in Home and Serving schools with correct program indicators.  This data will be used for enrollment and demographics for the 2023 Illinois Report Card. 

How do I review my Fall Enrollment Counts? 

Verify student demographic and program indicator data using the SIS Demographics (Summary and Detail) reports: 

1. Login to SIS via IWAS. 

2. Click on Reports in the menu on the left. 

3. Under Student, go to the "Demographics and Enrollment" section. 

4. Click on Demographics (Summary).   

5. Note: On the criteria page, enter 10/01/2022 in Enrolled as of Date. 

6. Accept the defaults and click Create PDF Report to generate the report. 

7. Repeat these steps to run the Demographics (Detail) report.  

8. Verify that the reported demographic data is accurate. 

Service Provider and Address data for students with IDEA Services is mandatory and must be provided at this time. It is highly recommended to add addresses for other students enrolled in your district as well.  

Verify Service Provider has been added using the SIS Enrollments (Detail) reports: 

1. Login to SIS via IWAS. 

2. Click on Reports in the menu on the left. 

3. Under Student go to the "Demographics and Enrollment" section. 

4. Click on Enrollments (Detail).   

5. Note: On the criteria page, enter School Year 2023, IDEA Services "Yes", and Sort By "Service Provider". 

6. Click Create PDF Report to generate the report. 

Verify student address has been added using the SIS Student Address (Detail) reports: 

1. Login to SIS via IWAS. 

2. Click on Reports in the menu on the left. 

3. Under Student, go to the "Demographics and Enrollment" section.
4. Click on Student Address (Details).
5. Note: On the criteria page, enter IDEA Services "Yes" and Address Status "Inactive." 
6. Click Create PDF Report to generate the report

Other SIS Enrollment reports are also available there to review enrollment data quality. 

If You Need Assistance 

Please contact the help desk by calling (217) 558-3600 and ask for a SIS technician.  

For assistance with Data Quality Dashboard or Report Card, please contact the Data Strategies and Analytics department by calling (312) 814-9192 or datahelp@isbe.net. 

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If you require technical assistance, after reviewing the online help, please contact our Call Center at 217-558-3600 during our business hours: Monday - Friday, 7:00 AM - 5:00 PM.